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Saturday, November 27, 2010
Free and Very Useful Things for Notaries
Wish you could take credit cards? You can! And, you won't have to pay for a merchant account...no start up fee and around $.30 (Yes! that's thirty cents!) per transaction. A project is in the works to bring you this and 20 other must-have-tools to give your notary business a sharp, professional edge.
AAN MEMBERS: Keep an eye out for the next issue of the Notary Digest. You're going to love it!
For $19 a year, notaries receive educational articles, an online profile, discounts and more. Visit the American Association of Notaries' website for more information.
AAN MEMBERS: Keep an eye out for the next issue of the Notary Digest. You're going to love it!
For $19 a year, notaries receive educational articles, an online profile, discounts and more. Visit the American Association of Notaries' website for more information.
Wednesday, July 28, 2010
Can My Notary Seal Ink be Purple? (Preview)
If you are interest in knowing whether or not you can have a notary stamp seal with a color of ink other than black, sign up for the American Association of Notaries' free emailed newsletter. The next emailed article begins like this,
Notaries often believe that they must have black ink in their notary seal. Only six states require black, and one state, Tennessee, requires that the notary's stamp seal ink be any color except black.
Sign up for the next free emailed newsletter from the AAN to receive this and other insightful notary articles.
The article about notary seal ink color will be published within the week. After the newsletter comes out, this entry will be updated to include the link.
Until next time....Brenda Stone, Texas Notary Publisher
"There are only six states with laws that require black ink to be used in the notary’s seal; one state requires purple and several states do not require a seal at all. The majority of states’ notaries can choose a reproducible ink color such as blue, purple, or green. Can you?"
Notaries often believe that they must have black ink in their notary seal. Only six states require black, and one state, Tennessee, requires that the notary's stamp seal ink be any color except black.
Sign up for the next free emailed newsletter from the AAN to receive this and other insightful notary articles.
The article about notary seal ink color will be published within the week. After the newsletter comes out, this entry will be updated to include the link.
Until next time....Brenda Stone, Texas Notary Publisher
Friday, July 2, 2010
“It’s not legal if the date is different!”
Yesterday, a contract was returned to the office where I work due to a “notary error”. The sender said it was not “legal” because the acknowledgment date was different that the signing date. I heard my co-worker (my dear friend, Jane) say on the phone, “Well, our notary is a writer for a notary association and she really does know what she is doing.” I was touched by that, but in this case, me being right is certainly not as important as the contract getting signed to the sender’s satisfaction.
I was headed out for lunch and told Jane that there was no need to argue about it. Just send it back and we would re-sign and I would notarize again on THAT date so that the two dates would be the same.
My co-workers know that I write articles for the American Association of Notaries. They know that I pride myself in understanding Texas notary law. My “real” job is naturally ultra-important, but writing notary articles for the AAN is what I get up for before 5:00 a.m. each morning and is what I love. I went home and got my American Association of Notaries’ handbook so I could show my co-workers that an acknowledgment date did not have to be the same date as the date of the contract, or the date that the document was signed.
When I returned to the office, I explained that an affidavit’s certificate, the jurat, would need to show the same date as the signing of the document, but an acknowledgment did not. A document may be signed on January 5, 2010, yet be acknowledged before the notary on December 5, 2010, or even on a date in 2011. In the case of this particular contract, the contract was signed around three days before the signer (my boss) acknowledged the document before me, the notary. When it showed up on my desk, I took the document and went into her office; then, I went through the verbal acknowledgment ceremony, completed the journal work, and then notarized the document.
Jane told me that when she called to follow up with the sender of the rejected contract, she (Jane) was put on speaker phone. Then, the sender/rejecter announced to a roomful of key players on the other end of the conversation that she was a notary and she knew it was incorrect…that the other notary (me) was wrong and didn’t know what she was doing. (I’m sorry you had to go through that, Jane!)
I don’t argue my position where it does not matter. If someone such as this sender/rejecter/notary wants something different, and it is legal for me to do, then I do it. The way this will be handled is that I will assure that the boss signs and I notarize on the same date. The notary expert on the other end gets to be “right”…this time.
I was headed out for lunch and told Jane that there was no need to argue about it. Just send it back and we would re-sign and I would notarize again on THAT date so that the two dates would be the same.
My co-workers know that I write articles for the American Association of Notaries. They know that I pride myself in understanding Texas notary law. My “real” job is naturally ultra-important, but writing notary articles for the AAN is what I get up for before 5:00 a.m. each morning and is what I love. I went home and got my American Association of Notaries’ handbook so I could show my co-workers that an acknowledgment date did not have to be the same date as the date of the contract, or the date that the document was signed.
When I returned to the office, I explained that an affidavit’s certificate, the jurat, would need to show the same date as the signing of the document, but an acknowledgment did not. A document may be signed on January 5, 2010, yet be acknowledged before the notary on December 5, 2010, or even on a date in 2011. In the case of this particular contract, the contract was signed around three days before the signer (my boss) acknowledged the document before me, the notary. When it showed up on my desk, I took the document and went into her office; then, I went through the verbal acknowledgment ceremony, completed the journal work, and then notarized the document.
Jane told me that when she called to follow up with the sender of the rejected contract, she (Jane) was put on speaker phone. Then, the sender/rejecter announced to a roomful of key players on the other end of the conversation that she was a notary and she knew it was incorrect…that the other notary (me) was wrong and didn’t know what she was doing. (I’m sorry you had to go through that, Jane!)
I don’t argue my position where it does not matter. If someone such as this sender/rejecter/notary wants something different, and it is legal for me to do, then I do it. The way this will be handled is that I will assure that the boss signs and I notarize on the same date. The notary expert on the other end gets to be “right”…this time.
Monday, June 28, 2010
Alex's Notary Resources - Bookmark it, Danno.
My mentor in blogging, Alex Yvonnou, has yet again hit the bull’s eye with his notary’s resource page.
You won't believe all the great links you will find there.
Imitation is the best form of flattery, Alex. A future blog entry will be The Texas Notary Publisher's List of Notary Resources.
And, the list will probably begin like this:
1) Alex's List of Notary Resources, plus...
2) Free monthly notary newsletters - American Association of Notaries
3) Notary Locator - AAN's Directory
4) Find your Notary Public Administrator's Contact Information - NASS.org
For the linking impaired-- The links used in this entry follow.
http://texasnotarypublisher.blogspot.com/
http://www.detroitnotary.com/
http://www.detroitnotary.com/notaryresources.htm
http://usnotaries.com/signup.asp
http://usnotaries.com/
http://nass.org/index.php?option=contact_display&state_value=
You won't believe all the great links you will find there.
Imitation is the best form of flattery, Alex. A future blog entry will be The Texas Notary Publisher's List of Notary Resources.
And, the list will probably begin like this:
1) Alex's List of Notary Resources, plus...
2) Free monthly notary newsletters - American Association of Notaries
3) Notary Locator - AAN's Directory
4) Find your Notary Public Administrator's Contact Information - NASS.org
For the linking impaired-- The links used in this entry follow.
http://texasnotarypublisher.blogspot.com/
http://www.detroitnotary.com/
http://www.detroitnotary.com/notaryresources.htm
http://usnotaries.com/signup.asp
http://usnotaries.com/
http://nass.org/index.php?option=contact_display&state_value=
Tuesday, June 22, 2010
Important Articles of the 2010 Summer Edition of The Notary Digest
The American Association of Notaries publishes a print newsletter quarterly. This summer, you won't want to miss the following articles! Join the AAN today to receive your copy of The Notary Digest. For only $19.95 a year you will receive this issue, and access to all back issues of this timely newsletter which discusses topics that are very important to notaries.
Uniform Notary Law Changes Anticipated
The laws that guide notaries in at least ten states may be affected significantly in July at a conference meeting in Chicago. An item on the agenda of the National Conference of Commissioners on Uniform State Laws (NCCUSL) holds particular interest for notaries. The agenda for July 11, 2010 calls for “Consideration of Revisions to the Uniform Law on Notarial Acts.”
--Find out if this may affect you!
Preparing Your Business for Disaster
Whether as a result of weather, utility disruption, or a manmade emergency, disaster and the need for evacuation can strike at any time and in any place. No notary’s business is immune to disruption due to catastrophic events. To properly prepare for such emergencies and/or the need for evacuation, notaries should determine what is necessary to resume business operations and make plans to protect it.
--As hurricane season approaches, this is critical information for notaries along the coast!
Apostille FAQs
Since a notarial act is an integral part of the apostille process, notaries often have questions this subject. Below are the questions we have identified to be common points of confusion to notaries regarding the use and issuance of apostilles. Be sure to read the last question and its answer. What you learn may be very surprising!
--Notaries may not realize how important their actions are to the issuance of apostilles.
Steps for Avoiding ID Theft Victimization
When Debbie began her business as a mobile notary signing agent, she spent time each day contacting signing services to market her new business. However, it was not long before she encountered a serious problem. The kind of information she was repeatedly asked to provide to prospective signing service clients was what Debbie considered highly sensitive information. Almost every signing service she solicited work from required her to provide a copy of her state driver’s license and a copy of her Social Security card.
--Learn how to protect yourself from ID theft!
For more information on how to become a member of the AAN, visit http://usnotaries.com/ today.
Uniform Notary Law Changes Anticipated
The laws that guide notaries in at least ten states may be affected significantly in July at a conference meeting in Chicago. An item on the agenda of the National Conference of Commissioners on Uniform State Laws (NCCUSL) holds particular interest for notaries. The agenda for July 11, 2010 calls for “Consideration of Revisions to the Uniform Law on Notarial Acts.”
--Find out if this may affect you!
Preparing Your Business for Disaster
Whether as a result of weather, utility disruption, or a manmade emergency, disaster and the need for evacuation can strike at any time and in any place. No notary’s business is immune to disruption due to catastrophic events. To properly prepare for such emergencies and/or the need for evacuation, notaries should determine what is necessary to resume business operations and make plans to protect it.
--As hurricane season approaches, this is critical information for notaries along the coast!
Apostille FAQs
Since a notarial act is an integral part of the apostille process, notaries often have questions this subject. Below are the questions we have identified to be common points of confusion to notaries regarding the use and issuance of apostilles. Be sure to read the last question and its answer. What you learn may be very surprising!
--Notaries may not realize how important their actions are to the issuance of apostilles.
Steps for Avoiding ID Theft Victimization
When Debbie began her business as a mobile notary signing agent, she spent time each day contacting signing services to market her new business. However, it was not long before she encountered a serious problem. The kind of information she was repeatedly asked to provide to prospective signing service clients was what Debbie considered highly sensitive information. Almost every signing service she solicited work from required her to provide a copy of her state driver’s license and a copy of her Social Security card.
--Learn how to protect yourself from ID theft!
For more information on how to become a member of the AAN, visit http://usnotaries.com/ today.
Sunday, June 20, 2010
Accommodating a Disability: Signing by Mark
On occasion, a person appears before the notary and cannot sign his or her full name because of a physical disability or frailty. In place of a signature the signer makes a mark. Learn how to handle notarizations when the client is “signing by mark.” Read More!
To read the entire article on handling a client who is signing by mark – visit this link!
Would you like to get articles like this each month? If you would like to receive email updates on notary laws, news, discounted supplies, and more, please visit the link below. All email addresses will be handled with strict confidence and according to AAN's privacy policy. You will have the option to unsubscribe at any time.
Free sign up!
Become a member of the American Association of Notaries--$19.95 a year…sign up today to receive a newsletter each quarter bursting with timely advice and news for notaries, PLUS deep discounts on notary needs and supplies. You can also list your business on their Notary Locator.
To read the entire article on handling a client who is signing by mark – visit this link!
Would you like to get articles like this each month? If you would like to receive email updates on notary laws, news, discounted supplies, and more, please visit the link below. All email addresses will be handled with strict confidence and according to AAN's privacy policy. You will have the option to unsubscribe at any time.
Free sign up!
Become a member of the American Association of Notaries--$19.95 a year…sign up today to receive a newsletter each quarter bursting with timely advice and news for notaries, PLUS deep discounts on notary needs and supplies. You can also list your business on their Notary Locator.
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